Showing posts with label problem-solving. Show all posts
Showing posts with label problem-solving. Show all posts

Tuesday, September 22, 2015

Refocus this Fall

Feel-good ways to get your head back in the game.

By Sonja Rocha

After a summer of trips, kids and time spent with family and friends you may find yourself struggling to get your head back in the game - and we're not talking about your fantasy football league. There are still three months left in 2015, Don't blow 25 percent of your year. Stop online researching next summer’s vacation, close Facebook, turn off the TV and put these refocus strategies to work.

Set VERY attainable goals.
The best way to get back on track is to start with a success. What do you need to do to finish 2015 strong? Set goals. Make them easy.

For example, walk a little more this week and start thinking about healthy habits again by parking on the far side of the parking lot. It’s an easy goal to achieve and you can accomplish it tomorrow. Park far away. Walk in to work. Done! Put a check in the “I’ve accomplished something good for my health” box! Keep it up all week. Any type of exercise will help refocus your mind.

To get your work and career back on the right track, take 15 minutes to review everything you have accomplished so far this year and pat yourself on the back. You deserve it! The feeling of accomplishment feels good, and feeling good is where you need to be when you start thinking about what you still want to accomplish this year. Make a plan to achieve your remaining 2015 goals. Keep each step toward the goal small and simple. Keep building on your successes. Always remember the work you do is important. Reviewing your accomplishments and revisiting your goals will provide the adrenaline boost you need to finish 2015 strong.

Regain focus and avoid distractions.
Focus is like a muscle. The more you use it, the stronger it gets. If you have been in a brain fog for a while, you’re not going to wake up tomorrow and put in eight solid, productive hours. You’ll need to rebuild your focus stamina one day at a time. One effective method is to plan every minute of every day. Fill in your day scheduler in 15-minute blocks and stick to it! Start each morning with tasks that can be completed quickly. Build on your momentum. Move on to harder projects and the items you’ve been avoiding. Be sure to include scheduled time for e-mail, co-workers and planning.

When distractions come up and you get off track, don’t beat yourself up. Try to note why it happened. Was it a talkative co-worker? Was it checking e-mails? Keep a list of the alluring distractions so you can revisit them the next day at a scheduled time. You're likely to forget what that all-important distraction was about. You just took back 15-30 minutes of your life. When it’s a co-worker stealing away your time, try this line: ”I’m on a deadline now, but I’m available tomorrow at 11 a.m. Will that work for you?”

Next week, divide your focused time into 20-minute blocks and so on. Grow each work block to 45 minutes. The more you practice this technique the longer your focus stamina will become. Greater focus will improve your work quality while you get more done in less time.

Still can’t break Internet surfing? Then use the time productively. Update your LinkedIn profile. Then take time to write three recommendations for three co-workers or clients on their LinkedIn accounts. Doing something kind for others is a great way to break negative patterns and start new positive ones.

UNF Continuing Education offers numerous opportunities for both personal and professional development. View our online catalog here. Request more information here. Call our friendly Customer Care Team (904) 620-4200. They're always ready and willing to help you find the program(s) to fit your need.



Thursday, July 23, 2015

The Attack of the Never Ending Project

By John Yancey

Projects at work seem to magically appear and at a volume that almost certainly means that one of these projects will fall into your lap sooner rather than later. Now these projects can take many forms along the continuum, but collectively they share one specific challenge that can derail any project and is well worth exploring in more detail.

One of the first decisions that must be made before this journey can even begin is scope.  
  • Who are the stakeholders associated with this project and what roles do they need to play to make the project successful?  
  • What materials will you need to complete the project and how much will all of this cost? 
  • How long will the project take and what are the deliverables that we are required to produce. 
Answering these questions up front can go a long ways towards ensuring that you project gets off to a good start.

But then it happens.  Someone at some point utters the words that are potentially kryptonite to any successful project: “What if we just ...  And it begins, scope creep. 

Once you have taken the time to create a detailed project plan, deviations from that plan need to be considered carefully as they can have a very significant impact. Seemingly small changes can dramatically change project costs, required team members, and the overall project timeline. Now, this does not mean that every change has a negative impact on your project. That simply is not the case. Still, you need to do you due diligence as you exam proposed changes to see how they impact your project and if they are worth taking on. Many times, the best course of action is the stay the course and complete you project as these mid-project changes can be reformatted to be their own new project somewhere down the line. 

In the end, project management is a complete mix of challenges of which scope creep is but a singular player.  The University of North Florida Division of Continuing Education has the tools necessary to help ensure that your next project is a success and more importantly, that you are a success in leading that project.  See all that we have to offer at www.unf.edu/ce

Friday, April 24, 2015

Tool: How to Get Unstuck and Get Going!

by Barbara Pratt


Whether you work in the project world or not, from time to time everyone comes up against problems or opportunities that stump them… even if the stumpage is only temporary.

For many, a problem solving tool that takes you through a logical sequence of thought which results in super-quick clarity, understanding and control can help you break through the quagmire.